Home' Defence Magazine : Issue 7 2009 Contents 39
he new Defence
system (DPAWs) will
transform and modernise
the way Defence conducts
business by enabling tasking,
editing, clearance, reporting on
and tracking of parliamentary
documents across Defence.
DPAWS has been specifically tailored to
meet Defence’s requirements and will manage
the workflow of parliamentary documents such
as ministerial correspondence and submissions,
talking points, media releases and questions on
notice. The initial roll-out of the system includes
the Question Time Brief module.
The DPAWS team is in a very busy period right
now as the IT experts conduct their final testing in
preparation for deployment to desktops, while the
trainers prepare for training and the pilot of the
QTB module in November.
Keep up to date on the projects progress at:
Want to find out more? Contact the DPAWS
team via email: DPAWS.Helpdesk@defence.gov.au
or phone 1800 818 920.
How did the need for DPAWs originate?
The need for DPAWS came about because the
current Defence Ministerial and Parliamentary Liaison
Service (DMPLS) data base, developed in the early
1990s, is now a largely outdated inflexible system.
It has become increasingly unstable and is built on
a legacy platform which is not part of the future
Defence Standard Operating Environment.
With this in mind and following a number
of recommendations coming from the Defence
Management Review (April 2007), the Ministerial
and Executive Support (MES) Branch examined
the options for managing parliamentary workflows
Following the comparison of a number of systems
in use across government departments, Defence
selected the then-DEST developed PDMS.net as the
preferred option to replace the DMPLS database.
How will this system benefit
Defence and improve the quality of
advice to government?
For Defence to provide best practice issues
management and ministerial support we must
move to a system that allows for electronic tasking,
tracking, version control, storage and searching in
a consolidated way that provides links to the whole
of Defence and our Ministers’ offices. DPAWS will
achieve this, which means that Defence can focus
less on process and more on improving the quality
and timeliness of advice to our ministers.
Who will be the main users
of this system?
Initially, the main users will be those people
involved in the QTB workflow. One of the key
benefits to those involved with QTBs is that DPAWS
will streamline the process by providing coordination
areas with greater visibility in tracking QTB tasks.
Modules will be added incrementally and
eventually it will be used by everyone involved in the
tasking, drafting editing and clearing of documents that
support our Ministers and Parliamentary Secretary.
How and when will DPAWs
be rolled out?
DPAWS will roll-out on all DRN desktops this
year and on the DSN in 2010. You will soon see a
DPAWS icon in your DRN start menu. The first module
to be rolled-out is Question Time Briefs with training
starting in October followed by a pilot commencing
in early November and continuing throughout the last
parliamentary sitting period for 2009.
How will the training be implemented
and how can people find out more?
Training will play a crucial role in the successful
implementation of DPAWS and a number of options
will be available. Initially, we will be providing
online role based tutorials via the DPAWS website.
It’s important that people start visiting the website
to find out what their role will be so they know
which tutorial to complete. The tutorials will be
available from early October as will a range of other
support materials including quick help guides.
The team will commence face to face role
based training from the end of October. Nominations
for this training can be made via the website.
One-on-one sessions will also be available for SLG
members as required.
I would encourage everyone to keep an eye on
the website for further developments in this area.
What did you learn about parliamentary
processes and Defence's role in
providing advice to government?
That there are a lot of similarities in workflows
across the broad range of documents that we provide
in support of the government of the day. DPAWS
will be one addition to Defence that will streamline
parliamentary workflows and enhance our support to
our Ministers and Parliamentary Secretary.
A new way of doing business –
THE DefeNce PARLIAMeNTARY
Claire Reynolds – Director Ministerial and Executive Support
tHe LAst worD
LefT: The Defence
system team (back row
L-R): Tony Mills, James
Young, Rosie Layton, Don
Larice, graham sporne,
(front row L-R): vanessa
elphick, Nicolette ellis,
cathy Husselbee, Jade
Wright, claire Reynolds.
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